HR Assistant (National Staff)

Job description

• Awareness of ILF IMS of ILF.
• Awareness of Company Values.
• Follow health and safety requirements, rules and regulations, labor discipline, rules of Employee Handbook
• Fulfil HR operational work
• Support direct Line Manager in all HR activities
• Provide appropriate reporting on personnel headcount and working with personnel for Labor Department
• Provide preparation of documents for company military employees and monthly reports for Military offices
• Register company personnel and employment agreements with changes/amendments on state site Enbek.kz
• Issue employees’ time-sheets on monthly basis
• Track the timely creation / deletion of employee profiles in Deltek Maconomy
• Update resumes of current and new (national and expatriate) company employees in the established ILF format
• Revise/update the Time Scope (new employees data, salary changes, job positions, termination/resignation of EA)
• Monitor labour discipline within company departments and observation by the employees of company Employee Handbook
• Execute documentation and timely register the foreign employees of the Company
• Obtain Kazakh/Russian/transit visa for the Company foreign employees
• Execute documentation and obtain visas for the Kazakh and foreign personnel of the Company
• Register timely off-rotation time tracking/control for the foreign employees
• Inform all involved personnel in HR and Admin department on organization of work/business trips/travels for Kazakh and foreign personnel in time
• Update the arrival/departure calendar on a weekly basis
• Advise on any changes associated with business trips (business trip, off-rotation period, arrival, departure, include new persons into the Arrival/Departure Calendar, etc.)
• Work on recruitment, selection, and re-allocation of personnel, based on evaluation of their qualifications, personal and working capacities, and monitor reasonable use of personnel within company departments when requested
• Provide recruitment, allocation and arrangement of young specialists and workers in accordance with their obtained professions and specialties, jointly with department heads
• Аrrange young engineers’ internship and adjustment in the working activities
• Participate in setting up a system of complex performance evaluation, personnel professional development, and advancement; take part in preparing improved training process
• Make evaluation for Company suppliers
• Work with medical insurance companies in arranging annual medical examination
• Participate in annual training plan
• Maintain annual vacation schedule
• Take part in arranging and conducting company events
• Constantly improve professional skills

Qualification

• Knowledge of computer based systems including, Microsoft Office or equivalent software packages
• Be proactive, a self-starter and ability to work without supervision
• Systematic thinker and good organizational skills / time management
• Strong personality skills
• Team player within and across functions

Education: Bachelor degree is minimum requirement.

Language skills: English and Russian are mandatory. Kazakh is advantageous.

Professional experience: Min 1 year in HR function